AI Features Policy — Real Public School

1. Introduction

Current Status: No AI Features Active

The Real Public School management platform does not currently have any active artificial intelligence (AI) features. No AI service is integrated or operational at this time. This policy describes the principles and rules that will apply if and when AI features are introduced in the future.

This policy establishes the school's commitments regarding data privacy, human oversight, and acceptable use in relation to any future AI-powered features. It is published in advance so that users understand the school's approach before any AI features are deployed.

Last Updated: August 2026

2. AI Features Overview

If AI-powered features are introduced in the future, they may include capabilities such as:

Attendance pattern analysis or anomaly identification
Academic performance summaries or trend analysis
Content suggestions for homework or communications
Automated notifications based on predefined rules
Document processing assistance

Any AI features introduced will be clearly identified within the platform. Users will be notified before AI features that process personal data are activated.

3. How AI Would Handle User Data

If AI features are introduced, the following principles will apply to how they handle user data:

Purpose limitation: AI algorithms will process user data only for the specific purpose for which the AI feature is designed
Minimum data use: AI features will be designed to use only the minimum data necessary to perform their function
No unauthorized sharing: Data processed by AI features will not be shared with unauthorized third parties
Secure processing: AI processing will be performed in a secure environment with appropriate access controls
Transparency: Where AI features generate outputs, users will be informed that the output was AI-generated

4. AI Output Disclaimer

Any AI-generated outputs on the platform — including suggestions, summaries, analyses, or recommendations — will be provided as assistance tools only, subject to the following limitations:

AI outputs may be inaccurate: AI algorithms can make errors or produce incorrect results. AI outputs must always be reviewed by a qualified human before being relied upon
AI outputs are not professional advice: AI-generated content does not constitute legal, medical, financial, academic, or any other form of professional advice
AI outputs may be incomplete: AI algorithms may not have access to all relevant information

AI Outputs Are Not Final

Any AI-generated outputs will be provided as assistance tools only. They must be reviewed and verified by authorized school staff before being used for any important academic, administrative, or disciplinary decision.

5. Data Privacy & AI Training

Real Public School is committed to protecting the privacy of students, teachers, and other users in relation to any future AI features:

No use for external AI training: Student data, teacher data, and other user data will not be used to train external AI models or shared with AI providers for training purposes without explicit consent
Data minimization: AI features will be designed to process only the minimum data necessary for their function
Student data protection: Student data will be treated with the highest level of privacy protection in relation to any AI features
Third-party AI providers: Where AI features are powered by third-party AI services, data sharing with those providers will be governed by data processing agreements

6. Acceptable AI Usage

When AI features are available, users may use them for the following purposes:

Generating drafts of school notices, communications, or reports for review and editing by authorized staff
Analyzing attendance or academic performance data to identify trends and support decision-making
Receiving AI-generated suggestions for homework or lesson planning as a starting point for teacher review
Using AI-powered search or query features to find information within the platform

All AI-generated content used in official school communications, records, or decisions must be reviewed, verified, and approved by an authorized human before use.

7. Prohibited AI Usage

The following uses of AI features are strictly prohibited:

Using AI features to generate false, misleading, or fabricated school records, results, or documents
Attempting to manipulate AI features to produce biased or unfair outputs
Using AI features to access data that you are not authorized to access
Submitting AI-generated content as original student work without disclosure (academic dishonesty)
Using AI features to harass, discriminate against, or harm any individual
Using AI features for any purpose that violates applicable law or school policy

Prohibited AI Use

Using AI features to generate false records, manipulate data, or engage in academic dishonesty is a serious violation of this policy and may result in account suspension, disciplinary action, and, where applicable, legal consequences.

8. Human Oversight & Review

Real Public School is committed to maintaining meaningful human oversight of any AI features introduced on the platform:

All AI-generated outputs that affect students, teachers, or school operations must be reviewed by an authorized human before being acted upon
Authorized school staff are responsible for verifying the accuracy and appropriateness of AI-generated content before it is used in official communications or records
The school will periodically review the performance and outputs of AI features to identify and address errors, biases, or other issues
Users may report concerns about AI outputs to the school administration for review

9. Third-Party AI Services

If AI features powered by third-party AI service providers are introduced:

Only the minimum necessary data will be shared with the AI service provider to perform the requested function
Third-party AI providers will be required to handle data securely and in accordance with applicable privacy requirements
Data shared with third-party AI providers will not be used by those providers to train their AI models without explicit consent
The school will maintain appropriate data processing agreements with AI service providers

No third-party AI service providers are currently integrated with the platform.

10. AI & Important Decisions

Real Public School will not use AI to make final, automated decisions on the following matters without human review and authorization:

Student academic results, grades, or promotions
Student disciplinary actions or suspensions
Teacher performance evaluations or employment decisions
Fee assessments, waivers, or financial decisions
Student admissions or enrolment decisions

AI may be used to assist with these processes, but all final decisions in these areas will be made by authorized human staff.

Human Decision-Making

AI on this platform is a tool to assist school staff — not to replace human judgment. All important decisions affecting students, teachers, and school operations are made by authorized humans, not by AI alone.

11. Updates to AI Features

When AI features are introduced or significantly changed on the platform, we will:

Update this policy to reflect the changes
Notify users of material changes through the platform or by email
Provide users with a reasonable opportunity to review the updated policy before the changes take effect

12. Contact

For questions about this policy or to report a concern, please contact the school administration or use our Grievance Submission Form.